Here's how to submit your VAT ID:
- First, register as a VAT payer in the country where your business is located
- Go to your Printful dashboard
- Go to Billing → VAT ID
- Click “Add VAT ID”
Then you'll be asked to enter your country and VAT ID, upload your VAT certificate*, and submit. We'll review and send you an email to let you know whether your VAT ID was rejected or approved.
*A VAT certificate is given to you when you register to become a VAT payer. But this depends on where you register, since some countries don't distribute VAT certificates. If you don't have one, then submit an invoice where your business name and VAT ID are visible.
If approved, VAT is applied depending where your order is fulfilled and where you're registered as VAT payer.
Order is fulfilled in the EU and has a delivery address in the EU:
- If you're registered as a VAT payer in Latvia:
- and the order is fulfilled in Latvia, Latvia's VAT rate is applied.
- and the order is fulfilled in Spain + the delivery address is in Spain, Spain's VAT rate is charged.
- and the order is fulfilled in Spain + shipped outside the country, 0% VAT is charged.
- If you're registered as a VAT payer in Spain:
- and the order is fulfilled in Spain, Spain's VAT rate is applied.
- and the order is fulfilled in Latvia + the delivery address is in Latvia, Latvia's VAT rate is charged.
- and the order is fulfilled in Latvia + shipped outside the country, 0% VAT is charged.
- If you're registered as a VAT payer in an EU country that's not Latvia or Spain, 0% VAT charge is applied. The only exception is if the order is fulfilled in Latvia or Spain and shipped to Latvia or Spain. In that case, either Latvia's or Spain's VAT rate is charged.
Order is fulfilled in the US or other country outside the EU and has a delivery address in the EU:
- If you're registered as a VAT payer in any country, you won't be charged VAT.
As the UK isn't a part of the EU, these rules don't affect how the VAT is applied to orders to the UK. Click here to read more.
If your VAT ID is rejected, then try submitting again. We'll charge VAT on all orders going to EU member states until your VAT ID is approved.
Note: Printful is also obligated to declare all invoices with a 0% VAT charge to Latvia's Revenue Services.
